Benefits of Virtual Offices

Young female professional working in virtual office space in NYC
March 30, 2020

Here’s how NYC virtual offices can help businesses stay productive – even while not in the office.

Mail Handling and Delivery

The mail and other courier services are being relied upon much more heavily than usual as companies reduce face-to-face meetings and in-store pickups. This means that your company might be getting much more mail than usual with limited staff available to handle the influx. One virtual office solution that we can offer is mail handling and delivery for USPS, courier, and messenger services, which are included in an affordable monthly fee or held for you to pick up later.

Mail Forwarding Service

You’re not in an office right now, but important letters and packages are still being sent to your office address. So that you don’t have to make an unnecessary trip to the office and put yourself at risk, we offer mail forwarding services via USPS or FedEx for just $20 per month plus postage. This is a valuable add-on service that we offer to help customize your NYC virtual office experience.

NYC Phone Number with Voicemail-to-Email Notification

We understand that you want to continue to be available and accessible to your customers during their time of need. With NYC Office Suites’ virtual office packages, you can secure a 212 area code (or any preferred area code) phone number no matter where you are physically working from right now. Our business and executive virtual office plans offer you a NYC phone number with voicemail-to-email notification so that you’ll know right away if you have a message without having to listen to it on your phone.

Manhattan-Based Phone Call Answering

At the same time, we understand that you have a lot going on right now and aren’t necessarily always available to answer work calls. This is why we offer the service of having your phone calls professionally answered with the name of your company and then forwarded to your voicemail or preferred phone number. You can customize exactly how you’d like your calls to be answered and forwarded as a way of putting your customers’ worries at ease and keeping up with your daily call volume.

Access to Technology

When you’re in your home office, all the technology you need is right at our fingertips. But this can be far more challenging when you’re working from home and nowhere near the machines and connectivity you’re used to relying upon. With a NYC virtual office package, you can have high-speed Wi-Fi access and also access to a copier, scanner, and printer. These services can be lifesavers when you’re trying to get work done and can’t easily get to the office equipment you need.

Other Virtual Office Benefits

Virtual offices have been around for a long time and are nothing new, but many people are just now starting to learn about their offerings and benefits because of the Coronavirus response. They have always been effective ways for employees to work remotely and start-up companies to launch their businesses without the burden of an expensive lease, overhead costs, or administrative staff. Modern virtual offices are offering videoconferencing services to help you stay connected with your team even when you can’t physically work next to each other. Hosting a virtual conference can make a huge difference in how your employees perform while working at home and also how well you maintain relationships your business clients.

The costs associated with operating a virtual office are far lower than maintaining a physical location, which is also an important consideration when so many businesses are struggling with reduced incomes and poor economic growth. Without being tied to a physical location, virtual offices are allowing employers to broaden their geographic reach for hiring new employees and free up existing employees from time-consuming administrative tasks that they don’t have time for right now.

Our NYC Virtual Office Locations

NYC Office Suites gives you six Manhattan business addresses to choose from to establish your virtual presence. Not only will having a local NYC address benefit you as you work from home, but also after this crisis is over and you want to maintain your company’s prestige and local identity.

Our virtual office address options are as follows:

How NYC Office Suites Can Help

As the number of Coronavirus cases continues to rise in New York, Governor Cuomo has mandated businesses that rely on in-office personnel to reduce their workforces by at least 75 percent. Some industries are exempt from this order because of the nature of these businesses, but it is still important to take safety precautions. To reduce the spread of COVID-19, the government is encouraging New Yorkers to stay at home as much as they can and maintain a distance of at least six feet when they enter any public space, such as an office.

It is unclear how long these orders and recommendations will need to stay in place, but just know that NYC Office Suites is here for you duirng this challenging time. While our day offices, coworking spaces, and meeting rooms may not be the best options right now, our virtual office solutions can help you pick up work where you left off and keep your business afloat during this crisis. We are committed to providing you with the virtual office services you need to continue to be safe, productive, profitable, and connected to your customers and staff.

To learn more about how a NYC Office Suites virtual office can help your business and your employees who are now working remotely, please contact us at 800-346-3968 or fill out our online form.

To keep up with the most current and accurate information about Coronavirus in New York, check the New York State Department of Health website regularly.

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